Academic Policies

1. Grading System

Grade A represents excellent progress and outstanding achievement. A student in this category appears to be functioning to full potential through acceptance of academic responsibility, has the ability to grasp and apply concepts, and to work independently. He/She possesses a positive and constructive attitude.
(81 – 90)
Very good
Grade B implies above-average progress and achievement. A student in this category demonstrates a keen interesting all subjects and grasps the subject matter with minimum assistance. He/She has a cooperative attitude and is helpful towards others.
(71 – 80)
Grade C implies satisfactory or average progress and achievement. A student in this category does the assigned work in time. He/She does not generally take an initiative to work on his/her own. This grade obtained when a student shows an average level of interest in the subject matter, rarely participates in class discussions and does not put much effort in his/her work.
(61 – 70)
Pass (satisfactory)
Grade D shows below-average progress and achievement. A student in this category habitually submits incomplete and shoddy work. He/She does not submit work on time. He/She has poor study habits and is either too aggressive or extremely passive. He/She requires frequent prodding by the teacher.
Below 60
Grade F indicates unsatisfactory work and a lack of progress. A student who falls in this category is much below the level of the class. He/She is a prospective failure unless he/she puts in a lot of hard work.


Grades ‘D’ and ‘F’ clearly indicate unsatisfactory progress.Those who obtain these grades must try to better their performance. Otherwise they might be denied promotion.

2. Report Cards

Report cards are distributed at the end of each round of tests and exams.

At the end of the final term, a comprehensive report is prepared on the basis of a student’s performance in all the exams conducted in the whole academic session. Students must pass in all subjects. The pass mark is 90% in each subject for classes (Nursery – Upper KG), 80% for classes (1 – 3), 70% for classes (4 – 6), 60% for classes (7 – 9) and 50% for classes (10- 12).

A comprehensive report is issued to each student every month so that the parents get a complete picture of their child’s performance at school. The report card reflects a child’s performance in curricular and co-curricular activities. This is to help the parents to assess the capabilities of their wards and take necessary steps should they be required.

Parents are requested to analyze the performance of their children by going through their report cards. They should discuss the problems with their wards and provide them with additional help should it be necessary.

3. Criteria for Promotion

The final decision for detention/promotion rests on one or all of the following criteria:

  • If a student’s performance in major subjects deteriorates.
  • The effort made by a student to overcome his/her short-comings.
  • Whether a student complies with the suggestion made by the teachers, head teachers and the principal.
  • A student’s academic performance throughout the year.
  • Conduct in school.
  • Performance in co-curricular activities.
  • Performance in Science, Maths & computer studies.
  • If a student fails to obtain the pass percentage at the end of a session.
  • Performance in Social Sciences.


  • Students failing for the second time in a row will be asked to withdraw themselves from the school.
  • It is compulsory for all the students to appear for all tests and examinations.
  • If a student is absent for any of the tests or examination, he/she will be marked absent for it and no re-test will be taken, whatever the reason for the absence.
  • Students found cheating in exams, tests, homework or project work are given zero.

4. General Rules for Conduct and Discipline

Galaxy Public School reserves the right to take appropriate disciplinary action for activities considered detrimental to the welfare of the school.

The following are considered to be major breaches of school rules:

  • Repeated violation of school rules.
  • Vandalism or theft of school or personal property.
  • Endangering the safety of others.
  • Fighting, bullying, harassing or threatening a fellow student.
  • Disregard for school or personal property. (Students have to pay a heavy fine if they cause damage to school property.)
  • Smoking.
  • Cheating, lying, or other forms of unethical or immoral acts.
  • Leaving the school compound without permission.
  • Habitual late coming.
  • Absence from school without any information.
  • Causing a disruption or disturbance to the school environment.
  • Discourteous or disrespectful behavior.
  • Obscenity of any kind.
  • Physical assault of any kind.
  • Use of abusive or rude language.
  • Dishonesty of any kind.
  • Disobedience and disrespect towards teachers.

5. Bus Rules

Students should strictly adhere to the following rules:

  • Talking loudly and making noise on the bus is prohibited.
  • Leaning out and putting one’s hand out of the window is not allowed.
  • Eating is not allowed on the bus.
  • When leaving or approaching the bus, students ought to look in both directions.
  • Students should be careful while boarding or alighting from the bus.
  • Follow the direction of the teachers, bus monitors and drivers.
  • Throwing objects out of the window is not allowed.
  • All other general school rules apply.


Misbehavior on the bus may lead to suspension of transportation privileges.

The school provides transport facilities only to those who opt for it. It is not mandatory to avail the bus services. The school tries its level best to cater to the needs of the children. However, it is unable to fulfill its commitments in circumstances beyond its control. In case of unforeseen circumstances like public demonstrations and severe traffic dislocation, parents should come to the school to collect their wards. They are requested to bear with the delays caused by break-downs or other mechanical problems.

The school will remain closed on days when there is a total bandh and there is no transport on the roads. The school will remain open on days when there is a partial transport strike affecting public bus and minibus service only. On such days, parents/guardians are expected to make their own arrangement to bring their children to school and take them back after the classes are over.

6. Academic Ethics

If a school is to be a learning community that functions effectively, it must place its highest values on personal integrity and mutual trust. Without these, no real learning can take place. While we highly value patience and tolerance, we must become intolerant of those, who cannot be trusted and who do not value truth, for they can quickly destroy the spirit of the community and learning. It is because of this we take severe action in cases of dishonesty of any kind, but particularly in cases in which dishonesty invades the classroom. Cases of this kind are dealt with by the teacher and brought to the attention of the Principal.

7. Code of Conduct

Cheating can be defined as an act intended to deceive. It is not only dishonest and morally wrong but also gives a false impression of a student’s progress and makes assessment of a student’s work impossible. For these reasons, cheating of any kind is not tolerated. The school believes that integrity is more important than academic excellence. It reserves the right to penalise students who use unfair means.

Students found cheating in exams, tests, homework are given the lowest grade. They are immediately sent to the principal and their parents are informed about this serious breach of academic integrity. A student may either be suspended or expelled from school if he/she is found using unfair means.

8. Expectations from Students

It is understood that when a student enrolls in our school, he/she and his/her parents agree to conform to its procedures and comply with its rules. Students are expected to:

  • Be responsible for their own behavior by being regular and punctual in attendance
  • Maintain habits of personal cleanliness
  • Show respect towards adults
  • Display desirable attitudes and moral standards
  • Make a sincere effort to learn
  • Value the opinions of others
  • Accept the duties of membership in a democratic group
  • Contribute positively to the creation and maintenance of a climate that is conducive to learning
  • Respect the rights of other students in the classroom
  • Participate in school activities and maintain the decorum of the class
  • Take care of school and personal property
  • Cooperate with pupils who have been delegated responsibilities
  • Attend school regularly, be obedient to adults and courteous in behavior. They should be neatly dressed and should follow the rules and regulations of the school
  • Speak in English in the school premises
  • Wear proper school uniform. They should not wear jewellery or make up in school
  • Complete their assignments, participate in classroom activities and perform to the best of their ability


Students are expected to complete assignments, participate in classroom activities, and perform to their ability on a consistent basis.

9. Expectations from Parents

  • Parents should ensure that their wards follow all school rules and regulations.
  • They should make sure that their ward does the homework regularly. The school diary should be checked and signed every day.
  • They should see to it that their wards read story books, newspapers, and learn their lessons.
  • Parents are strictly forbidden to enter any classroom or meet any teacher during school hours without the permission from the school office. Parents are advised to meet the class teacher and subject teachers only on days report cards are distributed.
  • They should meet the Head Teacher whenever there is a problem of any kind.
  • They should come personally to collect their ward’s Progress Report on the Report Card Distribution Days.
  • They should respond promptly to complaint letters issued by the school authorities.
  • They should pay all dues on time.
  • They should ensure that all text books and exercise books are covered with brown paper, in good condition and brought to school according to the time table.
  • If parents want their wards to participate in school functions, they should cooperate with the school authorities; and make arrangements to reach their wards to school and pick them up. As more time is required for practice, delays if any should be borne with patience. It is also the moral duty of parents to see that their wards do not drop out at the last minute.
  • Suggestions and voluntary services are always appreciated from the parents.
  • Parents/Guardians must supervise their child’s studies at home.


This should be done every day in order to avoid the pressure of revision immediately before the exams. It is practically impossible to revise all the lessons in class before every round of examination due to time constraints and the volume of the syllabus.

10. Important Rules

  • Parents are not permitted to enter into correspondence with other members of the staff.
  • The Principal can, in the interest of the school, without assigning any reason can ask a parent to remove a student, before the end of the current term, should the student’s conduct, behavior or influence, in the school’s opinion, be in any way detrimental to the principles of the school or should he/she seem unable or unwilling to profit by the educational advantages the school offers.
  • The school is at liberty to alter, add to or repeal any regulation in the prospectus/diary. However, the school shall inform parents/guardians of such changes.
  • The school takes every precaution to ensure the safety of children. However, the school will not be liable for any damages/ charges/ costs on account of accidents in school, or while on excursions or other activities.
  • Parents who have any complaints, suggestions or recommendations to make are free to meet the Principal and discuss their complaints or suggestions.
  • Interviews with the Principal should be arranged in writing, as it is frequently impossible for the Principal to interview parents who have not previously made any appointment to see her.
  • The school reserves the right to suspend students whose progress in studies is unsatisfactory or whose conduct is harmful to other students.
  • Parents and guardians of all students should contact the teachers on report card distribution days to know the progress of their wards.
  • Students should get their Report Cards signed by their Parents/Guardians within two days of receipt of the Report Cards.
  • The name, class and section of a student should be clearly marked on all the belongings of the student. Water bottles, Blazers and Jerseys should also bear the name of the student.
  • A child who fails twice in the same class will not be permitted to continue his/her studies in the school.
  • Late comers, uniform defaulters and children who do not do their homework regularly will be sent home.
  • A student who uses unfair means during tests will be given zero in the subject and a warning letter. Repetition of the same will result in dismissal.
  • Students will be fined if they lose or mutilate any book taken from school library. In such cases the fine will be determined by the librarian and charged on the bill.
  • Students may be expelled from school if they are found to be involved in unacceptable activities inside the school premises such as, smoking, possessing drugs or weapons, misbehaving with teachers, using unfair means in the exams, skipping classes etc.
  • Parents must ensure that their children are given substantial tiffin before they come to school.
  • The school provides the best possible attention to all the students. It takes every precaution to prevent accidents. However, if any accident does take place, the school cannot be held responsible for it.
  • Students are strongly discouraged to miss classes immediately before or after long vacations e.g. Dashain/ Tihar vacation and Winter vacation.
  • This prospectus must be read carefully before completing the admission procedure. Submission of the duly filled admission form indicates a parent’s/ guardian’s acceptance of school rules and policies. It shows a parent’s/guardian’s willingness to abide by the rules and regulations of the school.


The Principal reserves the right to refuse admission and suspend or expel any student without assigning any reason.